Privacy Policy

Effective Date: 11/02/2026

Thank you for visiting the Ormesby Village Preschool website (“we”, “us”, “our”). We are committed to protecting your privacy and ensuring that your personal information is handled safely and transparently.

This Privacy Policy explains how we collect, use, disclose, and protect the personal information you provide when you use our website: www.ormesbyvillagepreschool.org/ (the “Website”).

1. Information We Collect

We may collect personal information that you voluntarily provide when using our Website, including when you fill out contact forms, subscribe to newsletters, enquire about services, or contact us:

Name and contact details (e.g., email address, phone number)
Information about your child where relevant to an enquiry (e.g., name, age, session requirements)
Messages in forms or communications you send us
Technical data such as IP address, browser type, and device information

We may also automatically collect certain information through cookies or similar technologies (see Cookies section below).

2. How We Use Your Information

We use your personal data to:

Respond to enquiries or contact requests
Provide information about our preschool services
Process registration or waiting list requests
Administer and improve our Website
Send updates or newsletters where you have opted in
Comply with legal and regulatory obligations

3. Legal Basis for Processing

Under UK data protection law (including UK GDPR), we process personal data where we have a lawful basis to do so, including:

Your consent (for marketing communications)
Performance of a contract or steps prior to entering a contract
Our legitimate interests in operating and improving our services
Compliance with legal obligations

If we process personal data relating to children, we do so with parental or guardian consent and in accordance with applicable child data protection guidance.

4. Cookies

Our Website may use cookies to enhance user experience and analyse Website usage. Cookies are small text files stored on your device.

You can manage or disable cookies through your browser settings. Please note that disabling cookies may affect Website functionality.

5. Sharing Your Information

We do not sell or rent your personal information.

We may share information with:

Website hosting providers (e.g., Wix)
IT and administrative service providers
Legal or regulatory authorities where required by law

All third-party service providers are required to respect the security of your personal data.

6. Children’s Data

As a preschool, we understand that children’s personal data is particularly sensitive. We only collect information about children where it is necessary and provided by a parent or legal guardian.

We do not knowingly collect data directly from children via our Website.

7. Data Security

We implement appropriate technical and organisational measures to safeguard your personal data. However, no online transmission is completely secure, and information is provided at your own risk.

8. Data Retention

We retain personal data only for as long as necessary to:

Respond to enquiries
Maintain waiting lists or registrations
Meet safeguarding and legal record-keeping requirements

After this period, information is securely deleted or anonymised.

9. Your Rights

Under UK GDPR, you have the right to:

Access the personal data we hold about you
Request correction of inaccurate data
Request erasure of your data (where applicable)
Object to or restrict processing
Withdraw consent where processing is based on consent

To exercise your rights, please contact us using the details below.

10. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Ormesby Village Preschool
Email: ormesbypreschool@yahoo.co.uk
Phone: 01493 731274
Website: www.ormesbyvillagepreschool.org/

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised “Effective Date.”